Room condition recording
Visible finishes, fixtures and cleanliness described systematically through the accessible property.
Alesta · Inventory clerks in London
Property condition, recorded room by room.
Structured inventory clerk visits for rental homes, with access, property status, contents, meter locations and the required report stage confirmed before attendance.
☎ Call 020 3608 3976The right visit for the tenancy stage
An inventory clerk records evidence rather than preparing the property.
A new inventory, check-in, interim inspection and check-out serve different purposes. The report can only reflect what is visible and accessible at the appointment, so cleaning, repairs, furnishing changes and contractor visits should be completed before the clerk begins.
We confirm property size, furnishing, tenancy stage, access, keys, meters and any landlord-provided schedule first. The clerk records condition and contents but does not test hidden systems, diagnose defects, value belongings or decide liability for a deposit.
Contents and furnishings
Provided items recorded with location and visible condition where included in the brief.
Keys and meters
Available keys, meter locations and readable figures noted when safe access is provided.
Photographic evidence
Clear supporting images captured to complement written observations and orientation.
Common reasons customers call
When a tenancy needs a reliable condition record.
A new tenant is checking in
The starting condition and supplied contents need recording before occupation changes them.
A tenancy is ending
Current condition must be compared with the relevant opening record and reported observations.
A managed property needs an interim visit
Visible condition and maintenance concerns require a structured snapshot during occupation.
A landlord has changed the furnishing
An updated inventory is needed after additions, removals or refurbishment are complete.
Why Alesta for inventory clerks
A disciplined visit with evidence and defined limits.
The report stage is confirmed
Inventory, check-in, interim and check-out appointments are not treated as interchangeable.
Access is coordinated
Keys, tenant attendance, concierge rules and meter locations are organised in advance.
Observations stay descriptive
The clerk records visible facts and avoids unsupported conclusions about cause or liability.
Timing protects the record
The visit is scheduled after cleaning and works but before occupation or handover where possible.
A consistent evidence process
How an inventory clerk visit is carried out.
The appointment is defined by tenancy stage and report purpose. We request the full property address, bedrooms and bathrooms, furnishing status, access contact, appointment deadline and any prior inventory needed for comparison. The client confirms whether tenants will attend, how keys are collected and where meters, parking or concierge instructions apply. Cleaning, decorating, maintenance and furniture changes should finish first so the record is not made obsolete immediately.
At the property, the clerk establishes orientation and works through rooms in a consistent order. Accessible walls, ceilings, floors, doors, windows, fixtures, fittings and listed contents are described by visible condition and cleanliness. Photographs support the written record without replacing it. Cupboards, lofts, locked rooms, concealed services and personal containers are not forced open, and the report states relevant access limitations.
Where included and safely accessible, the clerk records available keys, meter locations and readable figures. Appliances can be identified and their visible condition noted, but an inventory is not an electrical, gas, plumbing or appliance safety inspection. The clerk does not dismantle equipment or certify operation beyond the agreed observational scope. Urgent visible concerns can be flagged, while diagnosis and repair remain with the appropriate qualified professional.
After the visit, observations and images are organised into the applicable report format and checked for room coverage and internal consistency. A check-out can compare against the supplied opening document, but fair wear, causation, cost and deposit liability remain decisions for the relevant parties or dispute process. The report reflects the property at a specific time; timely access, an accurate brief and completed pre-visit works are essential to its usefulness.
Clear pricing
Inventory clerk prices.
Cost depends on report type, property size, furnishing, room and content volume, location, access, appointment timing and whether a prior report must be compared.
| Service scope | Price | What affects the final price |
|---|---|---|
| Inventory or check-in visit | Quoted from property details | Bedrooms, bathrooms, furnishing, contents and key coordination |
| Check-out comparison | Quoted after report review | Property size, opening document, changes, contents and observations |
| Large, furnished or urgent property | Site-specific quotation | Room volume, detailed contents, travel, access and deadline |
Pricing context: A confirmed price requires the report type, complete property details and appointment deadline. Cleaning, repairs, safety certification and specialist inspections are separate services.
How the service works
From tenancy details to a structured condition record.
Confirm property and report stage
Share size, furnishing, access, tenancy timing and any prior inventory.
Complete works before attendance
Cleaning, repairs and furnishing changes finish before the clerk records condition.
Inspect, document and issue
The clerk records accessible rooms and supporting evidence for the agreed report.
Inventory clerks FAQ
Before the inventory appointment.
Useful answers about visit types, preparation, attendance, meters, limitations and pricing.
☎ Call 020 3608 3976What is the difference between an inventory and a check-out?
An inventory records starting condition and contents. A check-out records the end condition and may compare it with the supplied opening report; the scopes are not interchangeable.
When should the clerk attend?
Ideally after cleaning, repairs and furnishing changes are complete, but before the tenant moves in or keys are finally handed over. Check-out timing should preserve the end-of-tenancy condition.
Does the tenant need to be present?
Not always, provided authorised access is arranged. Attendance preferences, key handover and any signature process should be confirmed when booking.
Will appliances and services be tested?
Visible condition may be recorded, but an inventory is not a safety inspection or technical diagnosis. Gas, electrical, plumbing and appliance testing require separate qualified services.
Can the clerk decide who pays for damage?
No. The report records observations and comparisons; liability, fair wear, cost and deposit decisions belong to the parties or the relevant dispute process.
How should the property be prepared?
Finish cleaning and works, place supplied items in their intended rooms, provide all keys and meter access, unlock included areas and remove contractor tools or waste.
What affects the final price?
Report type, bedrooms, bathrooms, furnishing, number of contents, prior-document comparison, access, location, deadline and appointment timing affect the quote.